September 29, 2020 - Important Workday-Related HR Deadlines
The University of New Orleans will transition to Workday on January 4, 2021 as our Enterprise Resource Planning (ERP) system for human resources, payroll, and financial services. The implementation of Workday represents a major milestone in transforming the University’s business processes.
The schedule below lays out new deadlines for key personnel actions as we approach the January 2021 Workday go-live date. Employees must meet these deadlines to ensure timely processing of all position advertisements, personnel transactions, and compensation changes. Adhering to this schedule means the University will migrate accurate personnel data and financial information to Workday.
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Due to HR by Close of Business |
Black Out Dates (No Personnel Actions can be submitted during this time.) |
Notes |
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All Personnel Action Forms (Including GA’s) |
October 16, 2020 |
October 17, 2020 to January 3, 2021 |
Effective dates may be adjusted as needed by HR. |
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Advertisements – Faculty |
October 16, 2020 |
October 17, 2020 to January 3, 2021 |
With a closing date of December 31, 2020 |
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Advertisements – Classified and Unclassified |
October 16, 2020 |
October 17, 2020 to January 3, 2021 |
With a closing date of December 31, 2020 |
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Student Worker Form 6 |
October 16, 2020 |
October 17, 2020 to January 3, 2021 |
Effective dates may be adjusted as needed by HR. |
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Change in Funding Source affecting transactions only Calendar Year 2020 |
November 20, 2020 |
November 20, 2020 to January 3, 2021 |
For funding source changes only affecting Calendar Year 2020, one form should be submitted with an end date of December 18, 2020. |
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Timekeepers: Time entry for Pay Period End 01/01/21 |
December 18, 2020, Noon |
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All time and leave must be recorded in PeopleSoft, and paper timesheets must be submitted to Payroll by Noon on Friday, December 18, 2020. |
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Timekeepers: Adjustments to time entry for Pay Period End 01/01/21 |
January 4, 2021, Noon |
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All adjustments to time and leave for December 19, 2020 to January 1, 2021 must be recorded in PeopleSoft, and updated timesheets must be submitted to Payroll by Noon on Monday, January 4, 2021. |
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Last Payroll Check Date from Peoplesoft: Biweekly - 12/24/2020 Monthly - 12/31/2020 |
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Paychecks will be viewable in PeopleSoft. |
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First Payroll Check Date in Workday: Biweekly - 01/09/2021 Monthly - 01/31/2021
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Pay slips will be viewable in Workday. |
Please note: Transactions requested after the cutover deadlines shown above
will require approval from Dr. Walker, Vice President of Business Affairs.
For any unanticipated Personnel Actions that occur during this time period, please contact Human Resources at hr@uno.edu as soon as possible for further instructions.
For any unanticipated Payroll transactions that occur during this time period, such as Time and Leave and/or Change in Source of Funding/Reallocations, please contact Payroll at payroll@uno.edu as soon as possible for further instructions.