Skip to main content
menumenu
University of New Orleans Logo University of New Orleans Logo

Hamburger Aux Menu

  • Maps & Directions
  • For Current Students
  • For Faculty & Staff
  • For Alumni
  • For Parents
  • Employment Opportunities
  • Give Now
  • Privateer Sports

Hamburger Menu

  • University of New Orleans Logo
  • Future Students
  • Admissions
    • Take a Virtual Tour
    • Office of Admissions
    • Undergraduate Admissions
    • Graduate Admissions
    • Request Information
    • Tuition and Fees
    • Scholarships and Awards
    • Financial Aid
  • Academics
    • Academics Home
    • Undergraduate Programs
    • Graduate Programs
    • General Education
    • Professional and Continuing Education (PaCE)
    • Online Degree Programs
    • Service Learning
    • Study Abroad
  • Colleges
    • Business Administration
    • Engineering
    • Liberal Arts, Education & Human Development
    • College of Sciences
    • School of the Arts
    • Hotel, Restaurant & Tourism
    • School of Naval Architecture
    • Interdisciplinary Studies
    • The Graduate School
  • About UNO
    • About UNO
    • At A Glance
    • Office of the President
    • Administrative Offices
    • Mission & Vision
    • History
    • University Advancement
    • Alumni
  • Research
    • Research Home
    • Faculty & Staff Research
    • Student Research
    • Collaborate with UNO
    • Office of Research
  • Student Life
    • Student Life Home
    • Campus Safety
    • On Campus Housing
    • Campus Dining
    • Recreation & Fitness
    • Student Health
    • Campus Hangouts
    • Get Involved
UNO Logo
  • university of new orleans
  • workday
  • april 15, 2020
IN THIS SECTION
  • Related Communication
    • January 4, 2021
    • December 16, 2020
    • November 17, 2020
    • November 12, 2020
    • October 1, 2020
    • September 29, 2020
    • May 19, 2020
    • April 15, 2020
    • April 13, 2020
    • February 3, 2020
    • September 24, 2019
    • January 9, 2019
    • December 12, 2018
    • August 28, 2018
    • July 12, 2018
    • May 2, 2018
    • May 1, 2018
    • November 2, 2017
    • Workday Home

2019-2020 Fiscal Year End Closing and New Finance Deadlines

From: Dr. Gloria J. Walker, Vice President for Business Affairs/CFO

As you know, the University of New Orleans is migrating to Workday on July 1, 2020 as our Enterprise Resource Planning (ERP) system. The move to Workday will help the University transform its business processes.

The schedule below lays out new deadlines for all accounts payable, bursar, general accounting, procurement, and research financial activities as we approach the July 2020 Workday go-live date. Despite the current remote working arrangement, employees must meet these important deadlines to ensure that all financial activities seamlessly transition to Workday.

The following activities apply to internal and external funding sources. Having a spending freeze exemption does not exempt departments from the deadlines below.

 

Contact Department

Transaction

Received/Due by Close of Business unless otherwise noted (4:30pm)

Blackout Dates

Notes

Purchasing Office

Requisitions over $15,000

April 17, 2020

April 18 – June 30, 2020

All requisitions requiring a bid or price quotations must be received (fully approved with all back-up documentation). This excludes state contracts, sole source, software, maintenance of information technology equipment, repairs to equipment, repair parts from LA authorized dealers, scientific and lab supplies for research not to exceed $25,000 per transaction.

Requisitions $5,001.00 - $15,000.00

May 15, 2020

May 16 – June 30, 2020

All purchase requisitions requiring price quotations ($5,001.00 - $15,000.00) must be received no later than 4:30PM on 5/15/2020. This includes those that are exempt from the above deadline.

All requisitions and all orders placed against purchase orders $5,000 and under.

May 29, 2020

May 30 – June 30, 2020

All requisitions (including verbal purchase order requests) and all orders placed against blanket purchase orders must be submitted prior to 4:30PM on May 29, 2020. All end users are encouraged to plan ahead for the month of June, and will be responsible for ensuring that these invoices are received in Accounts Payable prior to June 15, 2020.

Contact Department

Transaction

Received/Due by Close of Business unless otherwise noted (4:30pm)

Blackout Dates

Notes

Accounts Payable – Travel

Travel Authorizations

June 1, 2020

June 2 – June 30, 2020

Approved Travel Authorization Forms for travel June 1 – June 30 must be emailed to the Accounts Payable Coordinator of Card Services (ELRobin2@uno.edu) by June 1, 2020.

Travel Advance Requests

May 15, 2020

May 16 – June 30, 2020

All travel advance requests for FY 2019-2020 must be received in Accounts Payable by May 15, 2020.  

 

(Travel advances will be posted to department budgets upon receiving properly supported travel vouchers submitted to the Accounts Payable department.)

 

Travel Vouchers and Travel Logs

(Including BOA State Travel Card Charges)

Travel completed by  June 10 are due by June 15, 2020

 

 

 

Travel completed between June 11 and June 30 are due by June 30, 2020

 

All travel vouchers and travel logs for travel completed by June 10, 2020 must be received in Accounts Payable by June 15, 2020. All travel vouchers and travel logs for travel completed between June 11 and June 30 must be received in Accounts Payable by June 30, 2020.

 

Due to cutover activities from PeopleSoft to Workday, the process of reimbursements may take longer than usual. Reimbursements will be processed on a first come first served basis; therefore, please submit vouchers in a timely manner.

 

All travel not received in Accounts Payable by due dates will be charged against FY2020-2021.

 

Accounts Payable – Other

Check Requests, Contractual Services

June 15, 2020

June 16 – June 30, 2020

All check requests and contractual service documentation must be received in Accounts Payable by June 15, 2020.

 

As a reminder, do not forget to attach spending freeze exemptions to check requests and contractual service forms if applicable.

 

 

Contact Department

Transaction

Received/Due by Close of Business unless otherwise noted (4:30pm)

Blackout Dates

Notes

 

Accounts Payable – Other

 

 

Vendor Payments

June 15, 2020

June 16 – June 30, 2020

Invoices for all received goods and services must be submitted immediately, and received in Accounts Payable no later than June 15, 2020 in order for vendors to be paid in FY2019-2020.

 

All vendor payment requests must be supported by a purchase order.

 

Reimbursements or payments directly to a vendor via a check request or contractual agreement request are not allowed on items which should have been purchased through the purchase order process. If you miss the PO deadlines, these items WILL NOT be accepted on a check request (see above schedule for requisitions).

 

If goods/services will be delivered/rendered by June 30, 2020 for which invoices have not been received, please notify Accounts Payable via email (fgduran1@uno.edu) of the amount that needs to be expensed in FY2019-2020.

 

 

Match Exceptions/Receipts

June 20, 2020

June 21 – June 30, 2020

All receipt match exceptions MUST BE CLEARED by close of business by 4:30PM June 20, 2020.

 

P-Card Purchases

June 15, 2020

June 16 – 30, 2020

All P-Card purchases for FY2019-20 must be made by June 15, 2020.

 

P-Cards will be inactive effective June 16, 2020.

 

P-Card Logs

June 25, 2020

 

All P-Card logs (including original receipts/invoices, purchasing logs, and preapproval, etc.) must be received in Accounts Payable by June 25, 2020.

 

General Accounting

Interdepartmentals

June 19, 2020 for transactions thru June 15, 2020

 

July 6, 2020 for transactions from June 16-June 30, 2020

 

 

 

Inventory Adjustments

July 6, 2020

 

Inventory adjustments must be completed and submitted to General Accounting by close of business on July 6, 2020.

 

Contact Department

Transaction

Received/Due by Close of Business unless otherwise noted (4:30pm)

Blackout Dates

Notes

 

Bursar

 

Departmental Deposits

June 30, 2020 by noon

 

All departmental deposits must be turned into the Bursar by noon on June 30, 2020.

 

Petty Cash

June 30, 2020

 

 

 

Office of Research

Grant/Contract

-          New Proposals

June 30, 2020

 

Grant and Contract Proposals will be submitted on the SharePoint Routing Form through 6/30/2020

 

Effective 7/1/2020 Grant and Contract Proposals will be submitted on a new SharePoint Award Proposal Form that links into Workday

 

 

Grant/Contract

-          New Awards

-          Advance Number Request Forms

-          Budget Adjustments

-          No Cost Extensions

-          Cost Transfers

June 12, 2020

 

No new awards/speedkeys will be created in PeopleSoft after 6/12/2020

 

New awards will be created in Workday as soon as possible

 

Advance Number Request Forms can be submitted if you anticipate a new award during the blackout dates – if your dean approves and submits prior to June 12

 

Subawards

Follow requisition dates for Purchasing

 

In PeopleSoft, Subawards are encumbered via requisition and must follow the same deadlines as outlined by the Purchasing Office

 

 

Please note: Transactions requested after the cutover deadlines shown above

will require approval from Dr. Walker, Vice President of Business Affairs.

Procurement

General Questions:  purchasing@uno.edu

Office of Research Proposal Questions:  researchoffice@uno.edu

Office of Research Accounting Questions:  spa@uno.edu

 

Accounts Payable

Check Info: Deirdra Hall dlhall1@uno.edu

Check Requests, Honorariums, Contractual Services: Hien Trinh hmtrinh1@uno.edu

Travel Voucher Questions: Hien Trinh hmtrinh1@uno.edu

Purchase Order Invoice Issues:  Philip Coco pcoco@uno.edu

Travel Card Questions, and BOA Travel Issues:  Charlotte Dover cldover@uno.edu

Travel CBA and P-Card Issues:  Eddie Robinson elrobin2@uno.edu

 

  • University of New Orleans Logo
  • 2000 Lakeshore Drive New Orleans, LA 70148
  • 888-514-4275
  • Additional Contacts

Learn

  • Admission Information
  • Programs of Study
  • Scholarships and Awards
  • Tuition and Fees

Experience

  • International Center
  • Our Campus
  • Student Life

Connect

  • All Social
  • University Calendar
Request Info
Apply
Visit
Give
Copyright 2020 University of New Orleans Emergency Preparedness Member of the UL System Non-Discrimination Statement SACSCOC Accreditation Title IX