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  • april 13, 2020
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    • Workday Home

April 13, 2020- Human Resources and Payroll Transaction and Processing Timeline

From: Dr. Gloria J. Walker, Vice President for Business Affairs/CFO

The University of New Orleans is transitioning to Workday on July 1, 2020 as our Enterprise Resource Planning (ERP) system for human resources, payroll, and financial services. The implementation of Workday represents a major milestone in transforming the University’s business processes.

The schedule below lays out new deadlines for key personnel actions as we approach the July 2020 Workday go-live date. Despite the current remote working arrangement, employees must meet these deadlines to ensure timely processing of all position advertisements, personnel transactions, and compensation changes. Adhering to this schedule means the University will migrate accurate personnel data and financial information to Workday.

Transaction

Due to HR by Close of Business

Black Out Dates

(No Personnel Actions can be submitted during this time.)

Notes

Request for Compressed Summer Schedules A & B

May 15, 2020

May 16 to August 14, 2020

No changes to schedule will be accepted during blackout.

All Personnel Action Forms (Including GA’s; Excluding Summer Teaching/Research, see below.)

May 22, 2020

May 23 to July 5, 2020

Effective dates may be adjusted as needed by HR.

Advertisements – Faculty

May 31, 2020

June 1 to July 5, 2020

With a closing date of June 30, 2020

All Summer Teaching/Research Personnel Action Forms

June 8, 2020

June 9 to July 5, 2020

Refer to Summer Teaching Instructions for further information.

Student Worker Form 6

June 8, 2020

June 9 to July 5, 2020

Effective dates may be adjusted as needed by HR.

Transaction

Due to HR by Close of Business

Black Out Dates

(No Personnel Actions can be submitted during this time.)

Notes

Advertisements – Classified and Unclassified

June 19, 2020

June 20 to July 5, 2020

With a closing date of June 26, 2020

Change in Funding Source affecting transactions FY2019-2020.

June 1, 2020

 

For funding source changes only affecting FY 2019-20, one form should be submitted with an end date of 6/30.

Change in Funding Source affecting transactions crossing from FY2019-2020 into FY2020-21.

June 1, 2020

 

For funding source changes crossing over fiscal years, two forms should be submitted – one form should have an end date of 6/30 for FY2019-20 and a second form should have a begin date of 7/1 for FY2020-21.

Timekeepers:  Time entry for Pay Period End 7/3

July 1, 2020 Noon

 

All time and leave must be recorded in Peoplesoft, and paper timesheets must be submitted to Payroll by Noon on Monday, July 6.

Transaction

Due to HR by Close of Business

Black Out Dates

(No Personnel Actions can be submitted during this time.)

Notes

 

Timekeepers:  Adjustments to time entry for Pay Period End 7/3

July 1, 2020 Noon

 

All adjustments to time and leave for July 1-3 must be recorded in PeopleSoft, and updated timesheets must be submitted to Payroll by Noon on Monday, July 6.

Summer School/June

 

 

6/30/2020

Paychecks will be viewable in PeopleSoft.

Summer School/July

 

 

7/31/2020

Pay slips will be viewable in Workday.

 

Please note: Transactions requested after the cutover deadlines shown above will require approval from Dr. Walker, Vice President of Business Affairs.

For any unanticipated Personnel Actions that occur during this time period, please contact Human Resources at hrm@uno.edu as soon as possible for further instructions.

For any unanticipated Payroll transactions that occur during this time period, such as Time and Leave and/or Change in Source of Funding/Reallocations, please contact Payroll at payroll@uno.edu as soon as possible for further instructions.

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