April 13, 2020- Human Resources and Payroll Transaction and Processing Timeline
From: Dr. Gloria J. Walker, Vice President for Business Affairs/CFO
The University of New Orleans is transitioning to Workday on July 1, 2020 as our Enterprise Resource Planning (ERP) system for human resources, payroll, and financial services. The implementation of Workday represents a major milestone in transforming the University’s business processes.
The schedule below lays out new deadlines for key personnel actions as we approach the July 2020 Workday go-live date. Despite the current remote working arrangement, employees must meet these deadlines to ensure timely processing of all position advertisements, personnel transactions, and compensation changes. Adhering to this schedule means the University will migrate accurate personnel data and financial information to Workday.
|
Transaction |
Due to HR by Close of Business |
Black Out Dates (No Personnel Actions can be submitted during this time.) |
Notes |
|
Request for Compressed Summer Schedules A & B |
May 15, 2020 |
May 16 to August 14, 2020 |
No changes to schedule will be accepted during blackout. |
|
All Personnel Action Forms (Including GA’s; Excluding Summer Teaching/Research, see below.) |
May 22, 2020 |
May 23 to July 5, 2020 |
Effective dates may be adjusted as needed by HR. |
|
Advertisements – Faculty |
May 31, 2020 |
June 1 to July 5, 2020 |
With a closing date of June 30, 2020 |
|
All Summer Teaching/Research Personnel Action Forms |
June 8, 2020 |
June 9 to July 5, 2020 |
Refer to Summer Teaching Instructions for further information. |
|
Student Worker Form 6 |
June 8, 2020 |
June 9 to July 5, 2020 |
Effective dates may be adjusted as needed by HR. |
|
Transaction |
Due to HR by Close of Business |
Black Out Dates (No Personnel Actions can be submitted during this time.) |
Notes |
|
Advertisements – Classified and Unclassified |
June 19, 2020 |
June 20 to July 5, 2020 |
With a closing date of June 26, 2020 |
|
Change in Funding Source affecting transactions FY2019-2020. |
June 1, 2020 |
For funding source changes only affecting FY 2019-20, one form should be submitted with an end date of 6/30. |
|
|
Change in Funding Source affecting transactions crossing from FY2019-2020 into FY2020-21. |
June 1, 2020 |
|
For funding source changes crossing over fiscal years, two forms should be submitted – one form should have an end date of 6/30 for FY2019-20 and a second form should have a begin date of 7/1 for FY2020-21. |
|
Timekeepers: Time entry for Pay Period End 7/3 |
July 1, 2020 Noon |
All time and leave must be recorded in Peoplesoft, and paper timesheets must be submitted to Payroll by Noon on Monday, July 6. |
|
|
Transaction |
Due to HR by Close of Business |
Black Out Dates (No Personnel Actions can be submitted during this time.) |
Notes |
|
Timekeepers: Adjustments to time entry for Pay Period End 7/3 |
July 1, 2020 Noon |
All adjustments to time and leave for July 1-3 must be recorded in PeopleSoft, and updated timesheets must be submitted to Payroll by Noon on Monday, July 6. |
|
|
Summer School/June
|
|
6/30/2020 |
Paychecks will be viewable in PeopleSoft. |
|
Summer School/July
|
|
7/31/2020 |
Pay slips will be viewable in Workday. |
Please note: Transactions requested after the cutover deadlines shown above will require approval from Dr. Walker, Vice President of Business Affairs.
For any unanticipated Personnel Actions that occur during this time period, please contact Human Resources at hrm@uno.edu as soon as possible for further instructions.
For any unanticipated Payroll transactions that occur during this time period, such as Time and Leave and/or Change in Source of Funding/Reallocations, please contact Payroll at payroll@uno.edu as soon as possible for further instructions.