Applying for Funds from the SGA

Are you looking for funds for your organization event or supplies for students in your college? The Student Government Association has multiple means of financial support for registered student organizations and University departments. While no means of financial support guarantees that anyone will receive funding just by applying for it, the information below can help prepare you for a successful request!

Explore your options below, and feel free to contact sga@uno.edu with questions you may have.

Bills

Registered student organizations and campus departments may submit a bill to be heard by the SGA Senate. Legislative instruments must follow the formatting outlined in the SGA Constitution and meet financial approval before being heard by the Senate.

 
Before Writing Your Bill

  • Plan ahead! The process takes time to ensure that it is fair and equitable. Be sure you’re thinking at least a month in advance!
  • If you’re requesting funds for an event, know the event details: date, time, and location are a must.
  • Figure out what you’re spending money on! Sounds simple, but you need to know exactly what you want-- the Senate won’t hear requests for “miscellaneous supplies.”
  • Get quotes for the item(s) that you’re requesting. A “quote” must be an actual quote from a company-- if you have trouble, you can contact the company’s customer service and they will be able to provide a quote to you. The vast majority of the time, you will need to contact the company directly for a quote-- be sure to include tax and shipping information! A “quote” is not the same as a shopping cart, screen shots of the item(s) you’d like to purchase, or a list you’ve typed up.
 
Writing Your Bill

  • Do not edit the formatting of the bill-- even the box around the signatures at the end of the bill must be in tact. (For example: The line breaks must be the same and the signature box must be in tact.)
  • Make a budget spreadsheet listing all of the items that you are requesting, their cost per line, and the total amount you are requesting. Be sure that the total you are requesting is the same on this spreadsheet and in the bill itself.
  • Complete the sample bill, listing yourself as the author and your senator as the sponsor. Be sure to work with your senator throughout the bill writing process, including asking for input on how to reach the most students and how the presentation/voting process works.
  • You should request funds from the Senate Operating Account. We will contact you if your bill is eligible for Senate Reserve Account funds, so don’t worry about that!
 
Submitting Your Bill

  • Wow, that was a lot! Double check that you have your bill, the budget spreadsheet, and all of your quotes.
  • The Vice President of Legislative Affairs will forward your bill to the Finance Committee for financial approval-- you will receive financial approve if your bill is submitted correctly and does not violate any University policies or state/federal law.
  • Wait to hear back!
 
Getting Approval for Your Bill

  • After your bill gets financial approval, it will be forwarded to the SGA Senate committees. Over this period of time, the person listed as "contact person" on the bill may receive questions. Be sure to check your email often!
  • After the committees have reviewed your bill, you will present it with your sponsoring senator at the next Senate meeting. (Wondering when that is? Email and ask!)
  • You will be given time during the Senate meeting to talk about how your funds will benefit UNO and answer questions.
  • The Senate votes!
 
If Your Bill Passes

  • If your bill is approved, it will go to the Student Body President for his/her final approval.
  • In most cases, you won't need to do anything else to ensure you receive your items. The Student Affairs Business Manager will place the order for your items.
  • You must submit a report to the SGA within 30 days of your event or reception of items, including: summary, attendance, event success/failure.
 
If Your Bill Fails

  • Unfortunately you will not receive funding if your bill fails.
  • You may ask why your bill did not pass-- if you fix those issues, you can re-submit your bill.
 
Pro Tip!

  • When you can, you should order items from approved vendors. If you have a question as to whether or not a vendor is approved, you should contact Purchasing.
  • On a time crunch, here are companies from whom UNO can purchase items on a relatively short time frame: Lowe’s, Party City, Staples Advantage, Mule Durel, Aramark.

 

Budget Requests

Registered student organizations and campus departments may submit a budget request to be heard by the SGA Central Budget Committee. If possible, budget requests should be submitted for requests over $1,000 and/or for annual requests (e.g., funding for a recurring event). More information regarding the budget process will be posted on the SGA Financial Documents page.

 
Before Writing Your Budget Request

  • Before you begin writing your budget request, there are a few things you need to get started (in no particular order).
  • Plan ahead! The process takes time to ensure that it is fair and equitable. Be sure you give yourself plenty of time to prepare your request.
  • Read the budget request packet carefully, and contact the SGA Vice President if you have any questions.
  • Figure out what you’re spending money on! Sounds simple, but you need to know exactly what you want-- the CBC won’t hear requests for “miscellaneous supplies.”
  • Get quotes for the item(s) that you’re requesting or attach invoices from previous expenses.
 
Have You Applied Before?

  • If requesting funds for annually recurring event or purchase, include all documentation from the previous year’s event or purchase including invoices, receipts, and income received.
  • If the organization received funding from Student Government within the past fiscal year, the organization must attach the Formal Financial Report for those events and/or purchases. Copies of previous Formal Financial Reports are available in the SGA Office.
 
Submitting Your Request

  • Double check to make sure you have everything you need: budget request cover sheet, 1-2 page typed double-spaced summary, detailed budget in a spreadsheet format, documentation from the previous year’s event or purchase (if applicable), Formal Financial Report for recurring requests (if applicable), quotes and/or invoices.
  • Email your bill to the SGA Vice President and the SGA Financial Advisor-- everything must be submitted in ONE email.
 
Getting Approval Your Request

  • Your request will be heard by the Central Budget Committee or one of its subcommittees, who may contact you with questions at this time.
  • If you receive approval at this time, you may receive an email letting you know. This is not official or final approval.
  • The Central Budget Committee will present the fiscal year budget to the SGA Senate for approval.
  • When a fiscal year budget is approved, it is then forward to the Vice President for Student Affairs and the University President for approval.
  • When the budget is signed by the University President, you will receive confirmation of funds for the fiscal year. (This typically happens in July or early August.)
 
If Your Budget Request is Denied

  • Unfortunately you will not receive funding if your request is denied.
  • You may ask why your request was denied-- if you fix those issues, you can re-submit your request as a bill to the SGA Senate.

 

Executive Orders

The Student Body President has an executive account for initiatives from the Executive Department. Student organizations and departments should only request funds through an executive order if they feel as though their event or project is aligned with current executive initiatives and support true co-sponsorship with the SGA.

 
Requesting an Executive Order

  • If your request is approved, you will receive an email from the Student Body President.
  • If your request is denied, you can submit your request as a bill through the SGA Senate.

 

Academic Travel

The SGA provides funding for students to travel to conferences; your registered student organization is also eligible to apply for assistance from the academic travel fund.

 
Applying for Academic Travel

  • The academic travel application process is outlined in detail here.
  • If your application is approved, you are required to follow up and provide all receipts in order to receive reimbursement.
  • If your application is denied, you will not receive funding. No other financial assistance provided by the SGA supports travel expenses

Study Abroad Scholarships

SGA also provides scholarships for students to study abroad. More information can be found on the Study Abroad website here