Advanced Project Grant ID Form

Overview

  • Assign speed key before execution of contract or receive official award notification
    • Justification - some contracts can take months to get signed 
    • Documentation - reasonable assurance will receive the funding 
    • Result - timely spending and project continuity 
    • Goal – reduce cost transfers
  • Must be approved by Principal Investigator's department head/chair and Dean or Director

Procedure

  • Located on SharePoint – Research site
  • All items marked with asterisk must be completed 
  • Routing form must either be attached or number entered in field provided
  • Must attach award confirmation or enter confirmation information in comments field 
  • Form will not be approved by the Office of Research without some confirmation
  • Dean or Director must choose how expenditures will be covered if award is not received
  • If Co-Principal Investigators on the project: 
  • Use the "Email To" field to send form link 
  • Must sign before the Principal Investigator signs
  • Signature process: 
  • Principal Investigator must not sign until all Co-Principal Investigators have signed, if any 
  • Department Head cannot sign until the Principal Investigator signs 
  • Dean or Director cannot sign until Department Head signs 
  • Office of Research, Research Administrator cannot sign until the Dean or Director signs
  • Once form is completed: 
  • The Office of Research will update PeopleSoft and submit speed key request 
  • Sponsored Programs Accounting will send the Principal Investigator the internal notice of grant award (NOGA) 
  • Principal Investigator must sign NOGA before spending is allowed

Form Rejection

  • Anyone can reject a form 
  • Use the rejection box at top of the form
  • Once rejected, all signatures are removed from the form
  • Principal Investigator will receive an email notification
  • Changes can be made and the form resubmitted 
  • Must obtain all signatures again, but other data does not have to be re-entered 

Statuses

Draft

  • Principal Investigator has not signed the form
  • “Email to” field can be used to send to other members of your team and/or business manager for review or to Co-Principal Investigators 

Submitted

  • Sent to the respective Department Head for review and approval 

Approved by: Department Head

  • Sent to Dean/Director for review and approval 

Approved by: Dean/Director

  • Sent to the Office of Research for review by the Research Administrator 

Completed

  • Email sent to Sponsored Programs Accounting to assign the speed key 

Rejected

  • Form has been rejected
  • Can make changes and resubmit

Responsibilities

Principal Investigator

  • Complete routing form and Conflict of Interest form 
  • Attach required documents

Co-Principal Investigator

  • Review routing form
    • Either approve by signing or reject the form

College or Department Offices

  • Chair and Dean approve or reject form 
  • Dean - make choice as to how to cover expenditures if do not receive award

The Office of Research and Sponsored Programs

  • Assist PI in completing the form
  • Review paperwork submitted by PI
    • Ensure properly completed and approved 

Sponsored Programs Accounting

  • Assign speed key