Overview
• Assign speed key before execution of contract or receive official award notification 
    o Justification - some contracts can take months to get signed 
    o Documentation - reasonable assurance will receive the funding 
    o Result - timely spending and project continuity 
    o Goal – reduce cost transfers
• Must be approved by Principal Investigator’s department head/chair and Dean or Director

Procedure
• Located on SharePoint – Research site
• All items marked with asterisk must be completed 
    o Routing form must either be attached or number entered in field provided
• Must attach award confirmation or enter confirmation information in comments field 
    o Form will not be approved by the Office of Research without some confirmation
• Dean or Director must choose how expenditures will be covered if award is not received
• If Co-Principal Investigators on the project: 
    o Use the “Email To” field to send form link 
    o Must sign before the Principal Investigator signs
• Signature process: 
    o Principal Investigator must not sign until all Co-Principal Investigators have signed, if any 
    o Department Head cannot sign until the Principal Investigator signs 
    o Dean or Director cannot sign until Department Head signs 
    o Office of Research, Research Administrator cannot sign until the Dean or Director signs
• Once form is completed: 
    o The Office of Research will update PeopleSoft and submit speed key request 
    o Sponsored Programs Accounting will send the Principal Investigator the internal notice of grant award (NOGA) 
    o Principal Investigator must sign NOGA before spending is allowed

Form Rejection
• Anyone can reject a form 
    o Use the rejection box at top of the form
• Once rejected, all signatures are removed from the form
• Principal Investigator will receive an email notification
• Changes can be made and the form resubmitted 
    o Must obtain all signatures again, but other data does not have to be re-entered 

Statuses
Draft
• Principal Investigator has not signed the form
• “Email to” field can be used to send to other members of your team and/or business manager for review or to Co-Principal Investigators
Submitted
• Sent to the respective Department Head for review and approval
Approved by: Department Head
• Sent to Dean/Director for review and approval
Approved by: Dean/Director
• Sent to the Office of Research for review by the Research Administrator
Completed
• Email sent to Sponsored Programs Accounting to assign the speed key
Rejected
• Form has been rejected
• Can make changes and resubmit 

Responsibilities

Principal Investigator
• Complete routing form and Conflict of Interest form
• Attach required documents  
Co-Principal Investigator
• Review routing form 
    o Either approve by signing or reject the form
College or Department Offices
• Chair and Dean approve or reject form
• Dean - make choice as to how to cover expenditures if do not receive award
The Office of Research and Sponsored Programs
• Assist PI in completing the form
• Review paperwork submitted by PI 
    o Ensure properly completed and approved
• Update proposal in PeopleSoft
• Send speed key request to Sponsored Programs Accounting
• Provide training on form completion
Sponsored Programs Accounting
• Assign speed key