Senior Budget Analyst


DEPARTMENT

Business Affairs


POSITION SUMMARY

Senior Budget Analyst will plan and coordinate/manage the fiscal year budgeting process, serve as the primary backup support to the Associate Vice President for Budget, and Finance and Systems.


RESPONSIBILITIES

Duties include, but are not limited to:

Annual Budgeting Process
Assist in developing the University’s annual operating budget through the collection and interpretation of financial data necessary for the compilation of the University’s Operating Budget Request and applicable schedules and reports, which will involve external interaction with the State Division of Administration, the Legislative Fiscal Office, the Louisiana Board of Regents and the University of Louisiana System Office. Assist in developing the University’s annual operating budget through the collection and interpretation of financial data necessary for the compilation of the University’s Operating Budget Request and applicable schedules and reports, which will involve interaction with Academic Deans, Directors and Heads of all budgetary units. Responsible for compilation and distribution of the University’s Summer Budget. Develop, maintain and manage budget input workbooks and tools and all budget data. Assist in managing the budget calendar (including timelines and due dates) and guiding the annual budget process. Actively monitors progress throughout the process, and manages the work of others to ensure submissions are complete and on time. Provide hands-on assistance throughout the budgeting process to department business managers. Understands the needs of each individual business manager and be available to work with each person to ensure individual budgets are created efficiently and effectively. Communicate key aspects of the budget by creating a variety of budget reports, graphs, charts, tables and information tailored to the needs of different audiences (University leadership, Vice Presidents, Deans, Chairs, Heads of Budgetary Units, University of Louisiana System, Louisiana Board of Regents, department business managers/fiscal officers).

Budget Monitoring, Variance Analysis, and Ad Hoc Analysis
Prepare agency BA-7s and submit to appropriate state offices. Under the general supervision of the Associate Vice President for Budget, Finance and Systems, this position will manage day-to-day budget activities including the review and approval of personnel action forms and requests to fill vacancies. Provide direction and counsel to academic and staff personnel to assist them in understanding budget reports and related data, in controlling their budgets, and in meeting budgetary requirements. Manage the budget control process designed to inform colleges and departments of potential deficits, which will require continuously updating the university budget through numerous budget journal entries and the monitoring of budget-to-actual performance within the financials system. Ensure compliance with budgeting processes and procedures. Assist in preparing statistical reports showing the impact of budget decisions made by senior management. Provide budgetary and analytical support to the University and leadership team. Prepares budget entries as needed and inputs the approved budget information into the budget system and financial system. Maintain essential office files and records in support of budget transactions. Investigate and analyze budget variances on an ongoing basis. Interact closely with key financial and operational leaders in the various divisions and departments to understand plans and forecasts, and to highlight the drivers of key variances to budget. Recommends corrective action when results do not meet budget expectations. Assist the Associate Vice President for Budget, Finance and Systems in the development and implementation of process improvements relative to the current budget process. Supervise the activities of and provide advice and direction to a Budget Analyst whose primary responsibility shall be to monitor personnel action forms to ensure compliance with budgetary constraints. Assist the Associate Vice President for Budget, Finance and Systems in the development and implementation of new business processes and applications used to reconcile transactions related to personnel expenditures to the University’s financial records.

Financial and Budget Systems
Maintain chart of accounts in financials system and budget system. Participate actively in the ongoing implementation and usage of new financial and budget management systems and tools. Participate in budget system and financial system testing updates. Provide hands-on assistance to users to ensure they understand the tools.


REQUIRED QUALIFICATIONS

Bachelor’s Degree in Accounting, Business Administration, or related field. Three (3) years of progressively responsible accounting work experience, of which at least one (1) year must be supervisory experience. Proficiency in the use of MS Excel, Access and Word. Strong analytical skills. Must pay attention to details and perform duties effectively in a timely manner. Excellent communication and interpersonal skills.


DESIRED QUALIFICATIONS

Advanced degree with 9 semester hours in accounting. Knowledgeable in the use of PeopleSoft Financials, Workday Financials and Learning Solutions systems. Experience in accounting and budgeting in a university setting.


SALARY

Commensurate with qualifications and experience.


DATE POSTED

03/27/2018


CLOSING DATE

Position will remain open until filled.


POSITION NUMBER

2403

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Important Notice

The University of New Orleans is an Affirmative Action / Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.