Graduate Assistantships: Rules and Regulations

Policies

Council of Graduate School Resolution (CGS)

The University of New Orleans is a member of the Council of Graduate Schools and supports the CGS Resolution that states that "students are under no obligation to respond to offers of financial support prior to April 15. However, an acceptance given or left in force after April 15 commits the student not to accept another offer without first obtaining a written release from the institution to which a commitment has been made."

Tuition

Depending on the funding of the hiring unit, graduate assistants may receive tuition remission for each Fall and Spring semester in which they are employed. Students hired as full-time graduate assistants are not responsible for the non-resident fee as they are considered state residents (for fee purposes only).

Special Note: Tuition remission, if offered, does not cover summer institute courses, intersession courses or any course that generates its own fee structure.

Fees

Graduate Assistants are responsible for paying any fees assessed to them. While holding a graduate assistantship, no additional employment is allowed without the approval of the Graduate School.

Registration Requirements

In order to hold a graduate assistantship, graduate students must be:

  • registered as full-time students during each regular semester in which they are employed (nine graduate credit hours during the Fall and Spring)
  • in a degree program
  • and in good academic standing (3.0 GPA and not on probation)

Term of Appointment

Graduate assistants may be hired for the Academic or Fiscal year. GAs can be appointed as academic only if the Personnel Action Form adheres to the dates listed in the front of the UNO catalog.

A fiscal-year graduate assistant's work is typically based on a twelve-month appointment. An academic-year graduate assistant's work is based on a nine-month appointment (or 4.5 months per semester).

Please note: Employment of International Students (those on F-1 and J-1 visas) is subject to federal immigration and labor law. As per the Code of Federal Regulations: “(i) On-campus employment. Employment authorized under this paragraph must not exceed 20 hours a week while school is in session…An F-1 student may, however, work on campus full-time when school is not in session or during the annual vacation” [8 CFR 214.2(f)(9)]. A J-1 student may be authorized for work if “[e]employment totals no more than 20 hours per week, except during official school breaks and the student’s annual vacation” [22 CFR 62.23(g)(2)(iii)].

Should a graduate assistant resign or be terminated from the position prior to the end of their appointment, he/she will be held accountable for all University fees.

Stipend

Graduate assistants receive a stipend, which is determined by the hiring department. In addition, a 10% discount will be granted in the university bookstore upon proof of assistantship. The stipend is considered taxable income and as a result tax forms must be submitted.

Processing

The Graduate School cannot process GA 101s until the entire hiring packets ( New or Reappointment) have been submitted without errors. All Personnel Action Forms (101’s- New and Reappointments) are done in SharePoint. Please submit all required hiring paperwork to the Graduate School in AD 205.