Vehicle Transportation / Fuel

Mileage:  The mileage reimbursement rate is $0.53 per mile, capped at 99 miles round trip. Mileage reimbursements over 99 miles must be pre-approved by the Office of State Travel, and be the most cost efficient method of travel.  Fuel cannot be reimbursed for a personal vehicle.

Public Ground Transportation:  The cost of public ground transportation such as buses, subways, airport shuttles, and taxis are reimbursable when the expenses are incurred as part of approved UNO travel. Itemized receipts are required. Tips cannot exceed 20% of the total, and the tip amount must be included on the receipt.

Rental Vehicles:  The state travel card or CBA must be used as the form of payment for in-state and out-of-state rentals.  Please contact Accounts Payable for questions regarding payment options.  All vehicle rentals must be pre-approved on the traveler’s authorization form in the Special Request section, #1.

In-State Vehicle Rental: The State's contract for in-state vehicle rentals is with Enterprise Rent-A-Car. Enterprise must be used for all in-state vehicle rentals. Compact or Intermediate vehicle classes are allowed, unless non-availability is documented by the rental location, or the vehicle will be used to transport more than two persons (must be approved on the traveler's authorization form). Daily, weekly, and monthly rates cannot exceed the negotiated contracted rates, and no additional insurances or fuel options / services are permitted. Louisiana rentals are state sales tax exempt. Using the corporate number NA1403 will remove state sales tax and provide the negotiated pricing listed below.      

Corporate Number: NA1403
Phone Number: 1-800-RENT-A-CAR
www.enterprise.com/en/home.html
 

VEHICLE CLASS

DAILY

WEEKLY

MONTHLY

COMPACT

$29.50

$162.25

$590

MID-SIZE/INTERMEDIATE

$31.50

$173.25

$630

STANDARD

$31.50

$173.25

$630

FULL SIZE

$34.50

$189.75

$690

PREMIUM

$41.50

$228.25

$830

MINI-VAN

$55

$302.50

$1,100

MEDIUM SUV

$51

$280.50

$1,020

LARGE SUV

$90

$495

$1,800

LARGE TRUCK

$47

$258.50

$940

CARGO VAN/TRUCK

$47

$258.50

$940

15 PASSENGER VAN

$99

$544.50

$1,980

HYBRID STANDARD

$43.50

$239.50

$870

Out-of-State Vehicle Rental:  Enterprise, National, and Hertz must be used for domestic, out-of-state rentals. Either three companies can be used for non-Louisiana rentals. Rates are listed below.

 

Enterprise / National Out-of-State Rates

VEHICLE CLASS

DAILY

WEEKLY

MONTHLY

COMPACT

$29.50

$162.25

$590

MID-SIZE/INTERMEDIATE

$31.50

$173.25

$630

STANDARD

$31.50

$173.25

$630

FULL SIZE

$34.50

$189.75

$690

PREMIUM

$41.50

$228.25

$830

MINI-VAN

$55

$302.50

$1,100

MEDIUM SUV

$51

$280.50

$1,020

LARGE SUV

$90

$495

$1,800

LARGE TRUCK

$47

$258.50

$940

CARGO VAN/TRUCK

$47

$258.50

$940

15 PASSENGER VAN

$99

$544.50

$1,980

HYBRID STANDARD

$43.50

$239.50

$870

Corporate Number: NA1403
Phone Number: 1-800-RENT-A-CAR
www.enterprise.com/en/home.html
www.nationalcar.com

  

Hertz Out-of-State Rates

VEHICLE CLASS

DAILY

WEEKLY

MONTHLY

COMPACT

$29.50

$162.25

$590

MID-SIZE/INTERMEDIATE

$31.50

$173.25

$630

STANDARD

$31.50

$173.25

$630

FULL SIZE

$34.50

$189.75

$690

PREMIUM

$41.50

$228.25

$830

MINI-VAN

$55

$302.50

$1,100

MEDIUM SUV

$51

$280.50

$1,020

LARGE SUV

$90

$495

$1,800

LARGE TRUCK

$47

$258.50

$940

CARGO VAN/TRUCK

$47

$258.50

$940

15 PASSENGER VAN

$99

$544.50

$1,980

HYBRID STANDARD

$43.50

$239.50

$870

Corporate Number: 70592
Phone Number: 1-800-654-3131
www.HERTZ.com

 

Fuel Purchases:  The purchase of fuel is only allowed for UNO business rentals or state owed vehicles that are not associated with a Fuel Track Card Program. Receipts must be itemized, PRE-PAID receipts are not allowed, and only regular unleaded fuel is permitted. Fuel cannot be reimbursed or charged to a state liability travel card for a personal vehicle.