Meals and Lodging

Meals and lodging allowances vary according to location, Please review PPM49 for acceptable allowances. The information below provides detailed meal and lodging rates:

Lodging

The State Liability Travel Card or CBA must be used as the form of payment for lodging expenditures. Please contact Accounts Payable for questions regarding payment options. 

The State's approved maximum daily lodging rates vary by location and are listed below. The rates are pre-taxed, and UNO can only pay for the daily room rate and applicable taxes.  Please note UNO is state sales tax exempt at all Louisiana hotels. The traveler is required to submit a tax exempt form at check-in to remove state tax.

 
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Cities in Louisiana (except for the cities listed below)

Cities in Louisiana (except for the cities listed below): $91

 
Alexandria / Leesville / Natchitoches

Alexandria / Leesville / Natchitoches: $97

 
Baton Rouge - EBR

Baton Rouge - EBR: $97

 
Covington / Slidell - St Tammany

Covington / Slidell - St Tammany: $91

 
Lafayette

Lafayette: $91

 
Lake Charles - Calcasieu

Lake Charles - Calcasieu: $91

 
New Orleans - Orleans, St Bernard, Jefferson and Plaquemines Parishes. May - September Only

New Orleans - Orleans, St Bernard, Jefferson and Plaquemines Parishes. May - September Only: $128

 
New Orleans - Orleans, St Bernard, Jefferson and Plaquemines Parishes. October - December Only

New Orleans - Orleans, St Bernard, Jefferson and Plaquemines Parishes. October - December Only: $156

 
New Orleans - Orleans, St Bernard, Jefferson and Plaquemines Parishes. January - April Only

New Orleans - Orleans, St Bernard, Jefferson and Plaquemines Parishes. January - April Only: $156

 
Out-of-state (except for the cities listed below)

Out-of-state (except for the cities listed below in the High Cost Areas): $91

 
High cost areas

High cost areas - Atlanta, Austin-TX, Cleveland, Dallas/Fort Worth, Denver, Ft. Lauderdale-FL, Hartford, Houston, Kansas City-MO, Las Vegas, Los Angeles, Miami, Minneapolis/St. Paul, Nashville, Oakland-CA, Orlando, Philadelphia, Phoenix, Pittsburgh, Portland-OR, Sacramento-CA, San Antonio, San Diego, Sedona-AZ, St. Louis, Wilmington-DE, and all of Puerto Rico, Alaska and Hawaii, US Virgin Islands, American Samoa, Guam, and Saipan: $134

 
Baltimore, Boston, Chicago, San Francisco, and Seattle

Baltimore, Boston, Chicago, San Francisco, and Seattle: $212

 
Alexandria-VA, Arlington-VA, New York City, and Washington DC

Alexandria-VA, Arlington-VA, New York City, and Washington DC: $225

 
International Cities

International Cities: $200

 

Lodging Overage:  The daily rate can increase up to 50% above the state’s rate if Lodging Overage is approved on the traveler’s authorization form in the Special Request section, #3. Justification is required, and should only be used if necessary.

Actual Conference Rate:  A traveler can stay at a conference group hotel if the group rate is higher than the allowed state rate.  Verification of the group rate is needed, and must be approved on the traveler’s authorization form in the Special Request section, #4.

Hotel Cancellations:  Travelers will be responsible for adhering to the hotel's cancellation policy that is set by the hotel. If a traveler does not cancel a hotel stay within the allocated time frame that is set by the hotel, the traveler will be responsible for the amount charged.

Incidentals:  Parking is allowed on a hotel invoice if a personal or rental vehicle is used during travel. Room service and other incidentals are not allowed. Resort fees are not allowed, unless a traveler is staying at a conference group hotel, that charges the fee.

 

Meal Rates

For travel meal reimbursements, receipts are not required.  A per diem rate can be claimed, but confirmation of travel times must be verified (ex: flight itinerary, vehicle rental receipt, etc.).  The per diem rates are listed below, vary by location, and are established by the Office of State Travel. 

Overnight Travel (min of 12 hours in travel status):  Travelers may be reimbursed for meals according to the following schedule. 

Breakfast:  When travel begins at/or before 6 a.m. on the first day of travel or extends at/or beyond 9 a.m. on the last day of travel, and for any intervening days.

Lunch:  When travel begins at/or before 10 a.m. on the first day of travel or extends at/or beyond 2 p.m. on the last day of travel, and for any intervening days.

Dinner:  When travel begins at/or before 4 p.m. on the first day of travel or extends at/or beyond 8 p.m. on the last day of travel, and for any intervening days

 

 
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Tier 1
Cities in Louisiana, except New Orleans
Breakfast: $9 Lunch: $13 Dinner: $29 Total: $51
 
Tier 2
New Orleans (Orleans, St. Bernard, Jefferson, and Plaquemines Parishes) and cities out of state, except the cities listed in Tiers 3 and 4
Breakfast: $10 Lunch: $19 Dinner: $30 Total: $59
 
Tier 3
Atlanta, Austin, Cleveland, Dallas/Fort Worth, Denver, Ft. Lauderdale-FL, Hartford, Houston, Kansas City-MO, Las Vegas, Los Angeles, Miami, Minneapolis/St. Paul, Nashville, Oakland-CA, Orlando, Philadelphia, Phoenix, Pittsburgh, Portland-OR, Sacramento, San Antonio, San Diego, Sedona-AZ, St. Louis, Wilmington-DE, Puerto Rico, U.S. Virgin Islands, American Samoa, Guam, Saipam, and all of Alaska and Hawaii
Breakfast: $12 Lunch: $17 Dinner: $32 Total: $61
 
Tier 4
Alexandria-VA, Arlington-VA, Baltimore, Boston, Chicago, New York City, San Francisco, Seattle, Washington DC, and International cities
Breakfast: $13 Lunch: $19 Dinner: $36 Total: $68

 

Single Day Meals

To receive a meal reimbursement for single day travel, an employee must be in travel status for a minimum of 12 hours. The maximum allowance for meal reimbursements for single day travel is $42.00. The President Office’s approval is required for single day meal reimbursements.

Breakfast & Lunch: ($22.00) the 12 hours travel duration must begin at or before 6:00 a.m.

Lunch: ($13.00) Requires 12 hours duration in travel status.

Lunch & Dinner: ($42.00) The 12 hr travel duration must end at or after 8:00 p.m.